10 BS7858 Vetting Tips Every Security Company Should Know

For security companies, BS7858 vetting is a critical part of maintaining compliance, protecting clients, and safeguarding your reputation. Small inefficiencies can lead to delays, failed audits, or compliance risks.

Here are 10 practical BS7858 vetting tips to help you streamline your process and stay audit-ready.

1. Start Vetting Early

Begin the vetting process as soon as a candidate accepts an offer. Delays often happen when screening starts too late, especially if documents or references are missing, adding unnecessary pressure on your team.

2. Explain the Process to Candidates Up Front

Tell applicants what information they will need before screening begins.  Candidates are far more likely to complete vetting quickly when they know what’s expected. This reduces delays and improves completion rates.

3. Check Employment Gaps Thoroughly

BS7858 requires a complete, continuous record of a candidate’s history. Any unexplained gaps in employment or education history should be investigated and properly documented. Ignoring gaps is one of the fastest ways to fail an audit.

4. Collect Accurate Employment Dates

Even small date discrepancies can slow the process and create compliance issues during audits. Always double-check dates with both the candidate and referees to ensure accuracy.

5. Verify Identity Documents Carefully

Identity verification is a foundational step in BS7858 screening. Ensure IDs are valid, consistent, and match all candidate records before progressing.

6. Keep Records Organised for Audit

Well-structured vetting files make ACS assessments and client audits significantly easier. Make your files easy to navigate with all the required documentation and which clearly shows decision-making and checks have taken place.

7. Don’t Rely Solely on DBS Checks

A DBS check is not a substitute for full BS7858 screening. Both serve different purposes.

A DBS check is only one part of the process. BS7858 screening also includes:

• Employment history verification
• Reference checks
• Identity validation
• Gap analysis

Relying solely on DBS checks can leave serious compliance gaps.

8. Train Internal Teams on BS7858 Requirements

If vetting is handled internally, make sure staff understand the latest standards and documentation requirements. Regular training ensures consistent processes throughout the company.

9. Use Technology to Improve Turnaround Times

Digital document collection and automated workflows can speed up screening significantly compared to manual vetting processes which can be error-prone. Utilising digital systems can make for a much smoother process long term.

10. Partner With a Specialist Vetting Provider

For many security companies, outsourcing vetting is the most efficient option. Working with an experienced BS7858 screening partner can reduce admin, improve compliance, and free your team to focus on operations.

Need Help With BS7858 Screening?

If you’re looking to streamline your vetting process or ensure full compliance, Staffvetting.com can help.

Call 0191 588 7980 or email info@staffvetting.com to speak with our vetting experts.