Privacy Policy

Your privacy is important to us

Staffvetting.com Limited is committed to protecting your privacy and developing technology that gives you the most powerful and safe online experience. This privacy statement applies to the Staffvetting.com website and other listed domains. By using the staffvetting.com website and our screening portal https://vetter.staffvetting.com, you consent to the data practices described in this statement. (Nova Risk Management is an operating name of Staffvetting.com Limited.)

Collection of your personal information on www.staffvetting.com

Staffvetting.com may collect personally identifiable information, such as your e-mail address, name, home or work address or telephone number when you submit one of our online forms which require consent before usage. Staffvetting.com may also collect anonymous demographic information, which is not unique to you, such as your postcode, age, gender, preferences, interests and favourites.

There is also information about your computer hardware and software that may be automatically collected by Staffvetting.com when completing an application form. This information may include your IP address, browser type, domain names, access times and referring website addresses. This information is used by Staffvetting.com for the operation of the service, to maintain quality of the service, and to provide general statistics regarding use of the Staffvetting.com website.

Information submitted to us using one of the publicly available forms on our website is automatically deleted within a week of being submitted. Information submitted to us via https://vetter.staffvetting.com, as part of a screening application, is deleted according to the anonymisation and deletion rules for the screening type in question and our internal data protection policy.

Please keep in mind that if you directly disclose personally identifiable information or personally sensitive data through Staffvetting.com public message boards, this information may be collected and used by others. Note Staffvetting.com does not read any of your private online communications or share your information to any third party unless required to do so by law or as part of a screening check you have consented to.

Staffvetting.com collects certain diagnostic data for analytics purposes using Google Tag Manager. We collect this as part of our advertising campaigns and helps us manage the performance of our website. As stated by Google, “This data does not include user IP addresses or any measurement identifiers associated with a particular individual. Other than data in standard HTTP request logs, all of which is deleted within 14 days of being received, and diagnostics data noted above, Google Tag Manager does not collect, retain, or share any information about visitors to our customers’ properties, including page URLs visited.”

Staffvetting.com encourages you to review the privacy statements of websites you choose to link to from Staffvetting.com so that you can understand how those websites collect, use and share your information. Staffvetting.com is not responsible for the privacy statements or content on other websites outside of the Staffvetting.com website.

Collection and use of your personal information for background screening purposes on www.staffvetting.com and https://vetter.staffvetting.com and Access Group Systems.

As part of the background screening obligation which your consent is required, our organisation collects a range of information about you. This includes the following depending on the level of background screening:

• Your identification information including gender, full names(s), nationality, place and date of birth, any previous names;
• Your national insurance number;
• Contact details including phone numbers and email addresses;
• Your right to work information in the UK;
• Your current address and 3, 5 or 10 year address history;
• Copies of your identification documentation in relevant combinations in order to meet background screening checks criteria example driving licence, passport, birth certificate, utility bills, bank statements, PAYE and HMRC records;
• If applicable to the screening service, your career history including employer and previous employment details, education etc.
• Names and contact details of referees;
• Educational details including educational establishment/s, qualifications and grades;
• Where applicable payment transaction details for invoicing purposes.

We fully comply with GDPR and do not intentionally collect any of the following ‘special categories of personal data’ as referred to within GDPR:

• race;
• ethnic origin;
• political opinions;
• religious or philosophical beliefs;
• trade union membership;
• genetic data;
• biometric data (where this is used for identification purposes);
• health data;
• sex life; or
• sexual orientation.

Categories of data subject are in most cases but limited to the following: customer employees, interviewees, volunteers, contractors, self employed and unemployed.

Data may also be submitted to us for processing by the company or organisation acting as the Data Controller, only after you have given them permission or consent to share your data.

By submitting your personal data, you agree to such transfer and processing of your data. Your data will be treated securely and in accordance with this privacy policy. All information you provide to us will be stored in a range of different secure vetting systems applicable to the type of service we have been engaged to provide, on secure internal IT and within secure filing cabinets.

Duration of data processing will be limited to the purpose of the background screening check and customer contract requirements. Data will be removed when no longer required for the purpose of the work request.

In order to process an application we may need to supply some of an Applicant’s personal information to third-party service providers including, but not limited to, 192.com, Owens Online and TransUnion International UK Limited and Dropbox.com (if acceptable). These third-parties may use that personal information to provide services to us for the purposes of completing a background screening check on behalf of an Applicant’s Sponsor.

Please refer to https://staffvetting.com/gdpr/ for additional information on DPA and GDPR.

Use of your personal information

Staffvetting.com collects and uses your personal information to operate the Staffvetting.com website and deliver the services you have requested. Staffvetting.com with consent uses your personally identifiable information to inform you of other products or services available from Staffvetting.com and its affiliates. Staffvetting.com may, with consent, contact you via surveys to conduct research about your opinion of current services or of potential new services that may be offered.

Staffvetting.com Limited does not sell, rent or lease its customer lists to third parties.

Staffvetting.com does not intentionally record, use or disclose sensitive personal information, such as race, religion, or political affiliations.

Staffvetting.com keeps track of the websites and pages our customers visit within Staffvetting.com, in order to determine what Staffvetting.com services are the most popular. This data is used to deliver customised content and advertising within Staffvetting.com to customers whose behaviour indicates an interest in a particular subject area.

Staffvetting.com websites will disclose your personal information, without notice, only if required to do so by law or in the good faith belief that such action is necessary to (a) conform to the edicts of the law or comply with legal process served on Staffvetting.com or the site; (b) protect and defend the rights or property of Staffvetting.com; and, (c) act under exigent circumstances to protect the personal safety of users of Staffvetting.com, or the public.

Use of cookies

Staffvetting.com uses “cookies” to help you personalise your online experience. A cookie is a text file that is placed on your hard disk by a web page server. Cookies cannot be used to run programs or deliver viruses to your computer. Cookies are uniquely assigned to you, and can only be read by a web server in the domain that issued the cookie to you.

One of the primary purposes of cookies is to provide a convenience feature to save you time. The purpose of a cookie is to tell the web server that you have returned to a specific page. For example, if you personalise Staffvetting.com pages, or register with Staffvetting.com site or services, a cookie helps Staffvetting.com to recall your specific information on subsequent visits. This simplifies the process of recording your personal information, such as billing addresses, shipping addresses, and so on. When you return to Staffvetting.com, the information you previously provided can be retrieved, so you can easily use the Staffvetting.com features that you customised.

You have the ability to accept or decline cookies. Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer. If you choose to decline cookies, you may not be able to fully experience the interactive features of the Staffvetting.com services or websites you visit.

Security of your personal information

Staffvetting.com secures your personal information from unauthorised access, use or disclosure. Staffvetting.com secures the personally identifiable information you provide on computer servers in a controlled, secure environment, protected from unauthorised access, use or disclosure. When personal information (such as a credit card number) is transmitted to other websites, it is protected through the use of encryption, such as the Secure Socket Layer (SSL) protocol. The use of SSL is usually indicated in the address bar of the web browser by the characters https://, which appear before the www domain name.

Changes to this statement

Staffvetting.com will occasionally update this privacy statement to reflect company and customer feedback. Staffvetting.com encourages you to periodically review this statement to be informed of how staffvetting.com is protecting your information.

Contact information

Staffvetting.com welcomes your comments regarding this privacy statement. If you believe that Staffvetting.com has not adhered to this statement, please contact info [at] staffvetting.com and we will consider and respond to your concerns promptly.

Our Data Protection Officer is contactable via data.controller [at] staffvetting.com

To find out more about Staffvetting.com please email info [at] staffvetting.com

Date: 15/12/23   Version 1.9