DBS checks for businesses, organisations and charities
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INFORMING YOUR APPLICANT CHECKS ARE REQUIRED
Employers are obliged to make applicants aware as soon as possible that DBS checks (criminal record check) are a requirement for the job, complying with the Rehabilitation of Offenders Act 1974. Staffvetting can assist your HR team to design a recruitment process which complies with the Act and carry out the DBS checks using our secure online screening portal.
SPENT & UNSPENT CONVICTIONS
The Rehabilitation of Offenders Act 1974 defines a conviction is deemed spent when a defined period of time (or rehabilitation period) has passed after the individual has been sentenced. The Rehabilitation of Offenders Act sets out rehabilitation periods for each type of crime. Once a conviction is spent, it will no longer appear on a Basic DBS certificate. Spent convictions should not negatively count against an applicant.
3 TYPES OF DBS CHECK IN THE UK
We offer all three type of criminality check: Basic, Standard and Enhanced – each level provides a different level of disclosure, assurance and has different eligibility criteria.
Everyone is eligible for Basic DBS checks, but Standard and Enhanced DBS checks have strict eligibility criteria and can only be applied for by an organisation or business.
Employers have a legal responsibility to ensure their applicants are eligible for a Standard or Enhanced DBS checks before applying for them. No refunds can be issued after the application process has commenced. Find out more about the Standard and Enhanced DBS eligibility criteria here.
- If you’re not sure which DBS checks are suitable for your organisation, or what the eligibility criteria mean, please email our friendly team at firstname.lastname@example.org and we will help.
HOW LONG DOES A DBS CHECK TAKE?*
Basic DBS checks usually take 14 days, sometimes less. But they can also take longer during periods of very high demand such as seasonal holiday periods likes Christmas. They may also take longer if the DBS needs to clarify the accuracy of the information provided by the applicant with us, the applicant, or the sponsor (our client). If an applicant has lots of name and address changes to verify on their application, this can also extend the completion date.
Standard and Enhanced DBS checks usually take 14 days as well. Again, this can vary depending on the accuracy of the information provided by the applicant and the amount of name and address history that we, the sponsor and the DBS need to verify. The number of police services involved can also extend the completion time.
WHERE DO THE CERTIFICATES GO FOR DBS CHECKS?
The DBS always send out the certificates.
The Basic DBS check certificates can be sent either to the applicant’s current home address or the sponsor’s nominated address which was listed on the DBS check application. The sponsor is the person or organisation paying for and requesting the check.
The DBS will always send the certificates for Standard and Enhanced DBS checks directly to the applicant’s current home address, never to the sponsor or us. The sponsor can then request to see the certificate from the applicant directly.
- Certificate reprints can be requested by the applicant by following the steps on the GOV.UK reprint guide.
WHAT INFORMATION DO DBS CHECKS REVEAL?
A Basic DBS check will show the details of all the applicant’s convictions and conditional cautions that are considered to be “unspent” according to the terms of the Rehabilitation of Offenders Act 1974.
A Standard DBS check will show both spent and unspent convictions, cautions, reprimands and warnings that are held on the Police National Computer, which are not subject to filtering.
An Enhanced DBS check will show the same details as a Standard DBS check and, if the role is eligible, an employer can request that one or both of the DBS Barred Lists are checked. The certificate may also contain non-conviction information supplied by relevant police forces, if it is deemed relevant and ought to be contained in the certificate.
WHO CAN APPLY FOR DBS CHECKS?
Anyone can apply for Basic DBS checks. We only work with companies and organisations however and cannot process individual DBS checks for members of the public.
Individuals cannot apply for a Standard or an Enhanced DBS check on their own. They must be requested by a recruiting organisation e.g. an employer or prospective employer for example. The application form must then be reviewed and countersigned and submitted to the DBS by a Responsible Organisation (such as Staffvetting.com).
- You can find out more about the DBS here.
HOW TO COMPLETE DBS CHECKS
It’s a simple process: the applicant fills in an application form. they provide personal details like their name history, date of birth, and address history for the past five years. They also provide documents proving their identity and address e.g. a passport and driving licence and a recent bank statement or utility bill. The sponsor then reviews and checks these details, especially the documents, comparing them to the applicant in person. Basic DBS checks can be submitted directly through out portal to the DBS for processing. But we will always review Standard and Enhanced DBS applications, and countersigning them, before submitting them to the DBS on behalf of the sponsor (our client).
All applicants will be asked to give their consent to apply for all types of criminality checks. There are no eligibility requirements for Basic DBS checks, but there are strict eligibility rules regarding Standard and Enhanced DBS checks. Please click on the button below for more details.