What is digital ID validation technology?
IMPORTANT UPDATE about digital ID validation technology (IDVT):
- The temporary rules for checking ID and current address documents remotely will expire on September 30 (inclusive) 2022.
- This means if employers want to continue checking ID documents remotely, you’ll need to use digital ID validation technology – otherwise you will need to revert to checking original ID documents in person again.
What is digital ID Validation Technology?
- Digital IDVT is the government’s new way of letting people validate their ID and current address documents themselves.
- It can be used for DBS checks, Disclosure Scotland checks, Right to Work and Right to Rent checks.
- If you choose to use digital ID validation, we strongly recommend that you consider whether not checking your applicants’ original documents in person will affect your recruitment policies, procedures and audit and legal obligations.
- Source: GOV.UK
What are the benefits of digital ID validation to the employer?
Almost instant validation of ID and current address.
No need to check original documents face-to-face.
Speeds up the hiring process compared to manual ID verification.
Lets you meet your legal obligation of checking your applicant’s Right to Work.
Confirms the Level of Confidence that the DBS is looking for.
Less need to train your recruiters on spotting fake ID documents and staying up to date with legislation.
Find out more, or ask for a quote!
How does digital ID validation technology work?
- The applicant logs into their application and uses their desktop or mobile camera to scan and submit the data and information on their passport and driving licence to us.
- They take a few selfies, to confirm they’re not a robot. The system then compares their likeness to the photo on the identity document using a mathematical algorithm.
- The system carries out the security checks and returns a pass or fail result within a few minutes. If the system cannot validate the documents there and then, a manual check may be required. This will take more time, but the applicant will still be able to carry on adding other information into their DBS application form.
Which documents do applicants need to use for digital ID validation?
It depends on which type of check is being carried out:
- For DBS applications (Basic, Standard and Enhanced): applicants must use a valid passport (or biometric residence permit) and driving licence. A national ID card may be requested for non-UK nationals.
- For Right to Work: applicants can only use a UK or Irish passport (or Irish passport card) for Right to Work checks.
What does a PASS or FAIL result mean?
- Pass means that the ID and current address documents could be validated digitally.
- Fail means they couldn’t be validated digitally. Fail doesn’t mean the documents are fraudulent though. If an applicant fails to validate their documents digitally, the employer will then need to carry out a manual check of the original documents face-to-face.
What digital ID validation means for your applicants
- Being screened will be quicker and easier for them.
What are the costs?
- There is a small admin fee for each digital ID validation per applicant (whether they pass or fail the digital check).
What if the applicant doesn’t use digital ID validation?
- The temporary rules for checking ID documents remotely will expire on September 30 (inclusive). This means if you want to continue validating ID documents remotely, you will need to use a digital ID validation service like ours – otherwise you will need to revert to checking documents in person again.
- Applicants will be able to use our screening portal to upload copies of their ID and address documents and type in their information in the same way they currently do. You will then need to verify that you have seen the original documents in person.