BS7858 – Completing Your Application Form

If you are completing your online form or have questions about BS7858 screening, we are here to guide you through the process from application to completion.

Before you begin, please watch this two minute video.

Next Steps

Further to receiving your BS7858 application link, there are three key elements which you will need to complete, Supporting documentation for your Career History, Your Identity Documents and 5 Address information. More detailed information is below however we recommend several key tasks for you to complete initially that will improve the chances of completing the process quicker with fewer delays.

Career History with evidence

We will need to independently verify all career history periods for the past five years, there we will need to contact your previous employers, education establishments, Department for Work & Pensions etc. to confirm this however we also strongly recommend the following steps:

Step 1. Apply for your NI records

Apply for your NI Records for the past five years online via (this should only take a few minutes, you will need your NI Number). Please have these ready to upload on your online application.

Step 2. Supplying your career details and evidence

Please ensure you accurately record your exact dates of employment/unemployment etc. over the past five years as we will be confirming these with appropriate bodies. If you have not applied for your NI records (Step 1) we will need you to upload two (2) supporting documents for each listed career history period. Examples include:

Payslips (one from the start date and one from the end date),
Bank statements showing showing salary being received,
Any correspondence from your employer(s) supplied on company letterhead.

Step 3. Supporting Documentation

We will also need you to attach at least one supporting document for each of your self-employment, education, benefit and unemployment periods.

Self-employment – Self-Assessment Annual Tax Returns from HMRC, a letter from your Accountant or invoices to clients within this period.
Education – Copies of certificates awarded, letter from school confirming start and end dates.
Benefits – A letter from Benefit office, bank statements showing benefit records or a copy of your online benefit account with DWP.
Unemployment – Bank statements showing no records of wages or benefits being received/any other relevant documentation.


Address History

You will be also required to provide copies of two valid documents to prove your current address (for details of acceptable documents, please click here) and a copy of your SIA Licence(s). Copies of your documents must be clear and readable.

NB: When completing the online application you will be requested to print and hand sign our authorisation form and upload this to the online application.

Please be advised we can only accept a hand written signature due to strict Data Protection Regulations.
Forms without hand signed consent will not be processed and will be placed on-hold until this is provided or rejected.

Identity Verification

You will be also required to provide a copy your valid passport or driving licence to prove your identity (for details of acceptable documents, please click here) and if you are an SIA Holder a copy of all your SIA Licence(s). Copies of your documents must be clear and readable.

What is BS7858?

BS7858 is the Code of Practice for Screening of individuals working in a secure environment.

It covers:

  • 5/10 Year Career Verification
  • Address History
  • Credit Check
  • ID and RTW Verification
  • Criminality Check
  • Global Check

BS7858 FAQ's

Have a question? Our FAQ may help to answer your queries.

BS7858 FAQ’s

Why should I apply for my National Insurance records?

As a requirement of the BS7858 Screening Standard we need to verify your work history and National Insurance (NI) records are the ideal method of confirming previous work activity ver the past five/ten years.

Who are Limited are one of the UK’s leading providers of high quality employee background screening services.

Why have I recieved an email to complete BS7858 Application?

We represent your sponsor organisation mostly likely an organisation whom you about to work with or work for in the near future. If you are unsure please contact our team and they will be able to provide additional support. Contact 0191 5887980.

What details do you check?

We verify your ID, 5 year address history, criminality check, 5/10 career history, credit checks and right to work verification. We will contact your previous employers, we also will need evidence for any periods of unemployment, long periods of travel longer than 31 days and other career breaks such as maternity/paternity leave.

How will my personal details be shared and stored?

Your data will only be shared with relevant organisations and entities for the sole purpose of screening checks, such as  the Home Office, Disclosure and Barring Service (DBS), credit agencies and previous employers. We do not share or sell your information to any other organisation or indvidual(s).

What type of DBS check will you be carrying out and what information will it show?

We will be applying for a Basic DBS check which shows any unspent convictions or cautions you still have which are currently held on file.  If you are unsure if a conviction or caution is spent or unspent, please refer to the website which may guide you in relation to whether you need to declare any past convictions/cautions.

Why do you carry out a Credit Check as part of my BS7858?

The BS7858 Screening Standard requires us to carry out a Consumer Information Search as part of your vetting.  This is what is called a ‘Soft Search’ and should not affect your credit rating.  The Consumer Information Search shows any active/discharged CCJs, insolvencies and Individual Voluntary Arrangements (IVA) in your history.  We only search for any information on your address history in the past 5 years and the results of this are sent back to your Sponsor Organisation.

What happens if I have adverse information on my credit report, will that mean I can’t be employed? Limited are responsible for collecting the data on your Consumer Information Search, any recruitment decision based on the information found is made by your Sponsor Organisation.